Key Responsibilities

• Administrative Support:

  • Answer and direct phone calls, take messages, and handle general inquiries.
  • Greet and assist visitors in a professional and courteous manner.
  • Manage incoming and outgoing mail, emails, and other correspondence.
  • Prepare and edit documents, reports, and presentations as needed.

• Scheduling and Coordination:

  • Schedule and coordinate appointments, meetings, and events.
  • Maintain and update calendars for staff and management.
  • Assist with travel arrangements and itineraries.

• Record Keeping and Documentation:

  • Maintain accurate and up-to-date filing systems, both electronic and paper.
  • Organize and store documents, records, and files in an easily accessible manner.
  • Assist with data entry and ensure that all records are accurate and complete.

• Office Management:

  • Order and maintain office supplies and inventory.
  • Ensure that office equipment is properly maintained and serviced.
  • Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.

• Communication and Collaboration:

  • Communicate effectively with staff, clients, and vendors.
  • Provide general support to the team, including assisting with special projects.
  • Collaborate with other departments to ensure smooth operations.

• Compliance and Procedures:

  • Adhere to company policies and procedures.
  • Maintain confidentiality of sensitive information.
  • Assist with the development and implementation of office policies and procedures.

Qualifications

• Education and Experience:

  • High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus.
  • Previous experience in an administrative or clerical role preferred.

• Skills and Abilities:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and accuracy.
  • Basic understanding of bookkeeping and office management practices.